DreamDream
ENDE Berlin

Automation for small business / Berlin

Your inbox, receipts and content on autopilot. You keep the decisions. The routine runs itself.

For cafés, studios, ateliers and shops with one to ten people. I build small, boring robots inside the Google Workspace you already pay for: they sort the mail, file the receipts, draft the replies, schedule the posts and tell you what happened. Nothing goes out without your yes, unless you want it to.

Book a 20-minute call See what it costs

Office · Receipts · Inbox · Follow-ups · Content · Reports

Runs in
Your Google Workspace
Built with
n8n · Apps Script · Claude
First process
1 — 2 weeks
Languages
DE · EN · RU
Fig. 01 — One process, end to endRuns every 5 min
A message arrives, is sorted, drafted by AI, approved by you, then sent and filed, with a stop word and a daily limit as safety Inboxmail · DM Sortextract data AI draftin your tone You: yes / noone tap · or auto Sent · filed · loggedDrive · Sheet row Daily digestwhat ran · what waits Stop word · daily limit · logreply “stop” — all pauses 00 — intake01 — structure02 — draft03 — decide
Every step leaves a row in a sheetYou can read the log any time
01 / What

Three things that eat your week

Pick any one to start

A Paperwork

Receipts, invoices, the Steuerberater folder

  1. 01Receipts find themselves
    Every invoice and receipt that lands in your mail is saved as a PDF in Drive, sorted by year and month, with the vendor and amount in a sheet.
  2. 02Invoices in one click
    A template with your numbering, a reminder when one is overdue, a copy in the right folder.
  3. 03Weekly check
    Duplicates, gaps in numbering, receipts without a match, totals per month. A short report on Monday.
  4. 04One folder for your tax advisor
    At month end everything is already where the Steuerberater wants it. You forward a link.

Result: no shoebox, no evening with a scanner

B Clients & inbox

Requests answered while you work

  1. 01Mail sorted
    Requests, orders, bills, newsletters and spam go to the right label. You open one folder, not a wall.
  2. 02Replies drafted in your tone
    A new request gets a draft within minutes, based on your price list and your answers to frequent questions. You tap send, or let it go out automatically for simple cases.
  3. 03Follow-ups that happen
    No answer in seven days: a polite reminder, logged. A yes: a calendar slot proposed.
  4. 04Reviews answered
    New Google review: a draft reply ready to post, good or bad.

Result: every request answered the same day

C Content

Posts that go out without you

  1. 01A month planned in an hour
    Themes, captions and a schedule in a sheet; you approve the sheet, not every post.
  2. 02Clips become Reels
    Your team films on a phone by a checklist. I cut, caption and schedule. Four to eight Reels a month.
  3. 03Google profile kept alive
    Posts, hours, menu or collection updates in one place, pushed on schedule.
  4. 04Numbers, not feelings
    Weekly stats land in the same sheet. What worked gets repeated, what did not gets dropped.

Result: a channel that posts every week, in your voice

02 / How

How it is built

Fig. 02 — Guardrails
  1. 01
    Map

    A 20-minute call. We list what repeats every week and what it costs you. We pick the one that hurts most and define what “done” looks like.

    20 min · free
  2. 02
    Build

    Inside your Google Workspace: Gmail, Drive, Sheets, Calendar. Logic in n8n or Apps Script, language in Claude. You grant access with your own Google login; I never store your passwords.

    1 — 2 weeks
  3. 03
    Guardrails

    Outgoing messages are drafts until you say yes, or go out automatically only within limits you set. A stop word pauses everything. Every action is one row in a log you can read.

    your rules
  4. 04
    Run & improve

    A digest each morning: what ran, what waits for you. Monthly care: small changes, monitoring, one hour of adjustments. If it stops saving you time, we switch it off.

    150 € / month
Fig. 02 — GuardrailsNothing leaves without a gate
Four gates between a robot and the outside world: draft first, daily limit, log, stop word Draft firstyou tap send Daily limite.g. 15 a day Logone row each Stop wordpauses all robot world
Runs in your accountOnly the AI call leaves it
03 / Time

Where the week goes

Fig. 03 — Hours per week
Fig. 03 — Manual vs. automatedTypical café or studio, 1 — 3 people
manual with automationEstimate · your numbers in the first call

11.5 hours a week back. That is one working day and a half, every week, for the thing you actually opened the business for.

Per month
≈ 50 hours
Per year
≈ 600 hours
At 35 € / h
≈ 1 750 € / month

The hours above are a typical estimate for a small café, studio or shop. In the first call we count yours: who does what, how often, how long. The estimate becomes a number.

04 / Payback

When it pays back

Fig. 04 — Break-even
Pays back in—weeks
Saved per month—€ of your time
First year, net—€ after package and care
Fig. 04 — First 52 weeks
Estimate, net prices (§ 19 UStG, no VAT)Time counted at the rate you set
05 / Cases

I run my own studio on it

Live since 2026 · numbers from the logs
25cold emails a day

Drafted the evening before, listed in a morning mail, sent by a script with a daily limit. I reply “stop” to hold them.

5 minto a drafted reply

A client answers; within five minutes a reply is drafted from the price list and the sales rules. Small things go out, big things wait for me.

12+vendors, receipts filed

Every Monday the receipts of the week land in Drive as PDF, by year and month, with a report of what could not be matched.

12 → 5bookkeeping errors, first check

The first weekly audit found twelve issues, duplicates and gaps in numbering among them. Five were fixed the same day; the rest were questions for me.

38 %reply rate, cold Instagram

Fifty short messages to brands in March 2026, nineteen answers. The hook is written by rules, the sending stays human.

1 / dayShort uploaded, strategy weekly

A video a day goes to YouTube with a title written from a strategy file. Every Monday the stats rewrite the strategy.

40+cafés found in one run

Independent cafés in one Berlin district, pulled from open map data, chains and duplicates removed, ready for a hand-written hello.

2 × daybackups, weekly security scan

Everything that runs is copied twice a day and checked once a week for leaked keys and open doors. Boring, on purpose.

06 / Pricing

What it costs

Net · § 19 UStG · no VAT
ServiceFromWhat you get
One process450 €Receipts from mail to Drive by month. Or draft replies to reviews. Or auto-answers to the five questions everyone asks. One thing, done properly.
Office package1 200 €Receipts and invoices (template, numbering, reminders), mail sorting, documents, the folder for your Steuerberater. The paperwork column above, end to end.
AI assistant for your business2 500 €A multi-step process of your own in n8n or Claude: intake, drafting, approval, filing, digest. The pipeline in Fig. 01 built around your case.
Content system900 € / monthA month plan, four Reels cut from your clips, eight posts with captions, a schedule, posts to your Google profile. Single Reel from 180 €.
Care150 € / monthSmall changes, monitoring, one hour of adjustments. Cancel monthly.
Hour / consultation70 €A question, a fix, a second opinion on a tool.
Workshop “KI im Betrieb”, 3 h350 €For the owner and the team: what to automate first, what to leave alone, how to write a good prompt.
Pilot90 €Your first Reel, credited to a package if you take one within 14 days.

Boundary. I automate the processes around bookkeeping. I do not do bookkeeping and I do not give tax advice: that stays with your Steuerberater.

Terms. Projects from 500 €: half before the start, half on delivery. Monthly packages: in advance. One round of changes included. Deadlines for automation are named after the first call, not before.

07 / FAQ

Questions owners ask

Short answers
01Where does my data live?

In your Google Workspace, in your account. The robots run under access you grant with your own login and can revoke in one click. The only thing that leaves is the text sent to the AI model to write a draft. No passwords are stored with me.

02What if the AI writes nonsense?

By default nothing is sent: a draft waits for your tap. Automatic sending is switched on only for cases you define, with a daily limit and a stop word. Every message is logged, so a mistake is visible and fixable the same day.

03What do I need to start?

A Google account for the business (Gmail, Drive) and twenty minutes. If you are on Outlook or another system, we talk first; most things are possible, some take longer.

04How long until it runs?

One process: one to two weeks after the call. The office package: three to four weeks, because it touches more of your routine and we test it on real mail first.

05Can I switch it off?

Yes, any time: a stop word pauses everything, and the access can be revoked in your Google account. Nothing is locked in; the sheets and folders stay yours.

06Do you do my bookkeeping?

No. I prepare and sort; your Steuerberater books and advises. Think of it as a very tidy assistant who hands them a clean folder.

07Which languages?

German, English and Russian, for the setup and for the drafts the robots write.

08 / Contact

Start with one process

Berlin · on site or remote

Write two lines about what eats your week. I answer with a first idea and a time for the call.

← Films, music videos and the studio